Being a Coach at YX

Being a coach at YX means you lead group leaders, oversee group health, and occasionally take on a “community builder.” Your role is to love, serve, and lead the group leaders. A coach is what we consider a level 3 leadership role, which means there are even more expectations on a coach’s character, example, personal growth, and leadership.

  • Level 1: Team Member. Team members include people who serve on guest services, production, or set up/tear down. Team members can also serve on office teams like logistics, communications, or creative.

  • Level 2: Leader. This is where serving others moves to leading others. Anyone in charge of a team or a group is a level 2 leader. This includes group leaders and point-people of serving teams.

  • Level 3: Coach. A coach leads group leaders or serving team leaders.

  • Level 4: Ministry Area Lead. An area lead oversees a subset of the department. Our 3 subsets are programming, logistics, and groups.

  • Level 5: Director. A director oversees, pastors, communicates vision and wins, and leads the ministry.

Main Responsibilities

  • Leaders

    • New leaders.

    • Existing leaders.

    • Transitioning leaders.

  • Group health.

  • Community Builders.

The majority of your focus, time, and attention will go to existing group leaders and group health. Below is a completely made-up breakdown of your time as a coach:

coaches ideal time chart.png

New Leaders

How does someone become a volunteer?

  • Volunteer Interest Form.

  • Background Check (18+ only.)

  • Meet up for coffee. (What we call a “C4”.)

    • Are they following CHRIST?

    • Does their CHARACTER match our expectations?

    • Are they regularly attending and “bought in” to the vision of our CHURCH?

    • Would there be strong CHEMISTRY with the team?

  • Orientation Night at YX. (What we call an “01.”)

    • You host them during service and then during groups take them through the 01 Training Module.

  • 2nd time at YX. (What we call an “02.”)

    • You host them during service and then during groups take them through the 02 Training Module.

  • Shadowing.

    • Place them under a group leader to shadow.

  • Group Placement.

    • Place them permanently in a group.

Existing Leaders

As a coach, you stay dialed in to two things: your people and our progress. Grow our existing leaders by getting people and progress wins.

Relational wins with your people (p.45):

  • 1. Connect.

  • 2. Grow.

  • 3. Empower

YX budgets $2.50/week for you to gain relational wins. Keep your receipt and write on the receipt the following:

  • Code J High Coach 540180 or HS Coach 540270,

  • Your name.

  • The name of the group leader you met with.

coaches receipt example.png

You can save your receipts up and turn them in monthly. Print the RLC purchase request, fill it out, attach the receipts, and turn it in to your overseer.

Leadership wins with our progress (p.47):

  • 4. Structure

  • 5. Invite

  • 6. Inspect.


Meet with your group leaders (once a month??) before service starts. Let this be a time where your team helps grow and develop each other.

Transitioning Leaders

Jump Weekend. Be instrumental in the planning and executing of Jump Weekend. Including recruiting new leaders and re-assigning graduated group leaders.

Group leader send-offs. Grad Night or a mid-year send-off. Help our GL’s transition well.

Group Health

Troubleshoot problems and inspect the health of our groups. Step in and lead through any issues where a group leader needs extra help. Address issues that would keep a group from growing spiritually or numerically. Sit in on groups and give feedback to the group leaders.

Common things to inspect in group leaders when you sit in:

  1. Did the group leader SHOW UP?

    Were they prepared and energized?

  2. Did the group leader STEER the conversation?

    Did he/she let the students talk as he/she honed in on the good stuff?

  3. Did the group leader ONE STEP the group?

Did he/she wrap the discussion around applying the big idea from the message?

Common things to inspect in students when you sit in:

  1. Did the students CONNECT with each other and their group leaders?

  2. Did the students CARE about the discussion?

  3. Did the students CONTRIBUTE to applying the big idea?

Community Builders

If you have taken on leadership of a Community Builder, plan, promote, prepare and pull it off with excellence.

Basecamp is available to you to help you organize your community builder. There is an event checklist template that will help you think through details, recruit help, and pull off an excellent event.

Resource Links

Working and collaborating together.

Church database. People, groups, new volunteers.

Resources, documents, spreadsheets, and editable/updatable training materials.