Coaches

Being a Coach at YX

Being a coach at YX means you lead group leaders, oversee group health, and occasionally take on a “community builder.” Your role is to love, serve, and lead the group leaders. A coach is what we consider a level 3 leadership role, which means there are even more expectations on a coach’s character, example, personal growth, and leadership.

Level 1: Team Member. Team members include people who serve on guest services, production, or set up/tear down. Team members can also serve on office teams like logistics, communications, or creative.
Level 2: Leader. This is where serving others moves to leading others. Anyone in charge of a team or a group is a level 2 leader. This includes group leaders and point-people of serving teams.
Level 3: Coach. A coach leads group leaders or serving team leaders.
Level 4: Ministry Team Lead. An area lead oversees a subset of the department.
Level 5: Director. A director oversees, pastors, communicates vision and wins, and leads the ministry.

Main Responsibilities

Leaders
- New leaders.
- Existing leaders.
- Transitioning leaders.
Group health.
Community Builders.

The majority of your focus, time, and attention will go to existing group leaders and group health. Below is a completely made-up breakdown of your time as a coach:

New Leaders

How does someone become a volunteer?

Volunteer Interest Form.
Meet up for coffee. (What we call a “C4”.)
- Are they following CHRIST?
- Does their CHARACTER match our expectations?
- Are they regularly attending and “bought in” to the vision of our CHURCH?
- Would there be strong CHEMISTRY with the team?
Background Check (18+ only.)

Orientation 1 (or as we call it “01”).
- You host them during service and then during groups take them through the 01 Training Module or find a time to meet with them during the week to go over the material. (Or use this link to view the full script for O1 and O2.
- This training is the basic information that all volunteers go through at YX.

Orientation 2 (02).
- You host them during service and then during groups take them through the 02 Training Module or meet with them during the week.
- This is the information that is specific to group leaders and helps them to know how to lead a group.
Shadowing.
- Place them under a group leader(s) to shadow. This could look different for each new leader.
  - A new leader could shadow under another leader once or twice and then be assigned
  - You may so choose to have the new leader shadow under a few different current leaders over a period of several weeks.
Group Placement.
- Place them permanently in a group.

Existing Leaders

As a coach, you stay dialed in to two things: your people and our progress. Grow our existing leaders by getting people and progress wins.

Relational wins with your people (p.45):

1. Connect.
- Hang out with and get to know them as a person.
2. Grow.
- Help them grow in their relationship with Jesus as well as as a leader.
3. Empower
- “Give away leadership” or give them opportunities to grow in leadership.

YX budgets for you to gain relational wins. Keep your receipt and write on the receipt the following:

Code J High Coach 540180 or HS Coach 540270,
Your name.
The name of the group leader you met with.

You can save your receipts up and turn them in monthly. Make a copy of the RLC purchase request, fill it out, attach the receipts, and turn it in to your overseer. (All the instructions are on the first page of the form)

Leadership wins with our progress (p.47):

4. Structure
- This is when we make things better. Improving how we do things and implementing a better way so things run more smoothly and are communicated more clearly.
5. Event
- This is one of the things we do, it is not everything that we do. When we have events we may ask for your help in a specific area, but the main thing is encouraging leaders to participate and bring their students.
6. Inspect.
- How are our systems working? Are things running smoothly or is there a way to improve how we do things? This could be any number of things from how we onboard and train leaders to how the partnership between Group Leaders and Start Here is going.

Transitioning Leaders

Jump Weekend. Be instrumental in the planning and executing of Jump Weekend. Including recruiting new leaders and re-assigning graduated group leaders. You will not be alone in figuring this out, but your help will be instrumental because you will have a clearer heartbeat for where our leaders are at and what they are needing.

Group leader send-offs. Grad Night or a mid-year send-off. Help our GL’s transition well. If a group leader lets you know that they are going to be leaving soon, help to make sure we are going to be celebrating them well.

Group Health

Troubleshoot problems and inspect the health of our groups. Step in and lead through any issues where a group leader needs extra help. Address issues that would keep a group from growing spiritually or numerically. Sit in on groups and give feedback to the group leaders.

Common things to inspect in group leaders when you sit in:

Did the group leader SHOW UP?
Were they prepared and energized?
Did the group leader STEER the conversation?
Did he/she let the students talk as he/she honed in on the good stuff?
Did the group leader ONE STEP the group?

Did he/she wrap the discussion around applying the big idea from the message?

Common things to inspect in students when you sit in:

Did the students CONNECT with each other and their group leaders?
Did the students CARE about the discussion?
Did the students CONTRIBUTE to applying the big idea?

Community Builders

If you have taken on leadership of a Community Builder, plan, promote, prepare and pull it off with excellence.

Basecamp is available to you to help you organize your community builder. There is an event checklist template that will help you think through details, recruit help, and pull off an excellent event.